SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : AFB Bloemspruit, Bloemfontein
REQUIREMENTS : Grade 12 (NQF L4) or equivalent. No Experience. Special necessities (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language skillability in English (written and verbal). Analytical and progressive thinking as nicely as trouble fixing skills. Excellent Interpersonal Skills. Sound organisational skills. High stage of reliability. Ability to act with tact and discretion. Good humans skills. Ability to do lookup and analyse archives and situations. Excellent secretarial skills.
DUTIES : Provide a Secretarial Support Service. Record appointments and occasions and manage the Manager’s diary. Receive Telephone calls and refer to the right role players. Be accountable for the roll name of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes throughout meetings. Compile minutes correctly. Deal with categorised archives and documents. Arrange conferences and events for Manager. Process the journey and subsistence claims for the Manager. Identify venues, invite function players, organise refreshments and set up schedules for conferences and events. Collect all applicable files for meetings. Keep Manager’s directory. Liaise with tour corporations to make journey arrangements. Prepare briefing and notes for the Manager as required. Keep a submitting system. Organise social functions. Operate workplace equipment. Order and purchase stationary. Keep up to date with coverage and procedures. Co ordinate logistical preparations for conferences when required. Co-ordinate all logistical arrangements for traffic travelling the Manager. Monitor the Unit month-to month go away register and phone bills, making sure price is submitted on time. Remain abreast with the strategies and strategies that observe in the workplace of the Manager. Provide assist to Manager related to conferences and scrutinize
documents to decide actions/information/other files required for
meetings. Record all minutes/decisions and speak to all applicable role players and make follow-ups on progress. Prepare briefing notes for the Manager as requested. Handle S&T advances and claims.
ENQUIRIES : Maj S. Gentsana/ Capt N.J. Skele Tel No: (051) 405 6377/ 6051
APPLICATIONS : Department of Defence, Air Force Base Bloemspruit, Private Bag X20608, Bloemfontein 9300 or e-mail to: simthembile.gentsana@dod.mil.za or might also be hand delivered at AFB Bloemspruit, Maselspoort Road, Bloemfontein.
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